ORGANIZING A CHAPTER

Step 1

(Before The Meeting)

Membership in the National AFRAM is required. Any member can initiate the first meeting.
Secure a meeting place.
Post and distribute a written notice two weeks prior to the meeting. The notice should include an agenda, announce the election of officers, and identify a contact person.
Confirm attendance of perspective participants three days prior to the meeting.
Keep a contact log of everyone telephoned.
Choose refreshments to be served.

Step 2

(During The Meeting)
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Make sure a sign-in sheet is available. Include contact phone numbers and address.
Ask someone to take minutes.
Conduct the election of Officers and Board Members.

Vote to become a part of the Local’s Civil and Human Rights Committee or to remain autonomous.
Vote on a monthly meeting date, time and place. Ex: The AFRAM meeting will be held the second Wednesday of each month @ 7pm at the Union Hall.
Discuss organizing strategies to recruit new members.
Prior to ending the meeting collect the sign-in sheet. Make sure it is complete and contains all requested information.

Step 3

(After The Meeting)

Send a copy of the minutes to the National and Regional President’s. The minutes should include a list of officers, board members, and regular members.
Circulate information about your new AFRAM Chapter and start recruiting new members.
Plan fundraisers to provide financial assistance in running the Local chapter and to assist at least five members to the National and Regional AFRAM conferences.

Additional Considerations

Elect at least four officers and five or more board members. Keep the total number of total officers uneven. In the event a tie exists the president or chairperson votes to break the tie.
Decide if the newly created AFRAM Chapter will be under the Civil and Human Rights committee within the Local or remain autonomous. If the AFRAM chapter is under the Civil and Human Rights committee, all decisions will require approval from the Local’s Executive Board.